Finance Assistant

Job Description

The Finance Assistant will initially play a critical role within the Accounts Payable Team, working closely within a 9-person team and part of a wider 50+ person Finance team in a fast growing and vibrant business.The role is key to ensuring that all supplier/partner invoices/ credits across the whole group with properties in the UK and Europe as well as supporting the month-end close process in preparing accruals & balance sheet reconciliationsClient DetailsA dynamic and expanding lifestyle accommodation company. Their purpose is soulful hospitality, with a vision to create sanctuaries where free thinkers belong.This company covers the corporate and leisure markets for accommodation needs across Europe. New ways of travelling and living have supported the growth of the business into the Aparthotel sector and with private equity ownership the company is currentlyexpanding rapidly into key European Gateway cities.Their goal is to be 5 times bigger by 2023. With the development of processes and systems that accompany rapid expansion, the role and company offer significant personal development opportunities for the successful candidate. A fast paced and energised companyand is looking for a person who brings a balance of great technical and interpersonal skills while having the drive to realise the potential of both themselves and the company.Description

• Processing high volume of invoices/ credits in Concur & Sage ensuring they are coded in the correct nominals and departments.
• Responsible for credit checks to new suppliers and maintaining vendor master file in line with company practises.
• Raising payments in line with our agreed payment terms.
• Raising ad-hoc payments as and when required
• Processing and reconciling employee expenses and company card expenses regularly.
• Support in the processing of Partner invoices and corresponding commission invoices accurately and on time.
• Processing rent and service charge invoices to landlords of leased properties ensuring accounts are up to date and reconciled.
• Support in processing commission invoices for OTA bookings ensuring contra account for commission is up to date and reconciled regularly.
• Maintain an efficient process that enables systematic and organised filing for all documents.
• Ensuring KPIs are met each month including minimal supplier disputes, on time payments, percentage on purchase order and creditor days etc.
• Identify opportunities to implement new structures and procedures.
• Dealing with any vendors or partner enquiries effectively and professionally in a timely manner.
• Assisting with the implementation of ERP and processes while communicating out to the wider business.
• Supporting month end tasks including but not limited to accruals, balance sheet reconciliations, close controls, etc.
• Build effective relationships with internal and external stakeholders.
• Any other ad-hoc duties deemed appropriate related to the Finance activities.

Profile* Demonstrates experience in an Accounts Payable or general Finance role.* Have good background in month-end tasks and can demonstrate basic prepayments and accruals postings* Preferred to be studying or prepared to study towards an accounting qualification (AAT, ACCA, ACA, or CIMA) but not essential.* Able to speak German, French, Spanish, or other European languages fluently is desired but not essential.* Previous experience using ERP Systems such as SAGE, Oracle, SAP, NetSuite.* Previous experience in a high-volume Accounts Payable environment.* The ability to think quickly and to apply your initiative and commercial mindset to solve problems.* Intermediate to Advanced MS Office Skills. (VLOOKUP, Pivots Tables, Macro)* Confident manner and ability to work well under pressure.* Willingness to grow and expand their role as the company grows.* Great attention to detail and accuracy- working consistently to a high standard.* Excellent organisation and prioritisation skills with the ability to manage own workload.* The ability to work in a team as well as individually* Takes ownership, raising concerns on priorities or approach if required* Able to work to very tight deadlines.Job Offer

• £23,000 - £25,000 + Bonus
• Permanent and Full Time 37.5 hours
• Hybrid working- 2-3 times a week in office
• 22 days holiday (plus the option to buy more)
• Study Support- Covers the cost of exams (first attempt), materials, membership fees and provide study days / exam days (the number of which is dependent on the level of exam, but typically it is 1 or 2 study days and 1 exam day per module). Courses in scopeare AAT, CIMA, ACCA and CIPS.
• Excellent Progreession opportunties
• 2-3 free stays in the luxury apartments/ hotels in Uk and Europe per year
• Employee Discounts on luxury apartments/ hotels
• Modern and vibrant working environment Based in Clifton, Bristol
• Private Healthcare
• Discounts on Dentist, massages and much more

Keyskills :
Accounts AssistantAccounts PayableFinanceFinancial ReportingPurchase LedgerTransactionalAccountantFinancial AccountantFinance AssistantAssistant accountantPurchase Ledger ClerkFinancial ReportFinancial Reporting Assistant