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Facilities Office Manager

Kallidus Ltd
Job LocationBristol
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Kallidus have an immediate requirement for a Facilities Office Manager to manage our three offices based in Cirencester, Bristol and Gloucester. The role will require travel to all three offices each week.We require a strong team player with excellent communication skills and commercial awareness, as the role will involve a high level of engagement with suppliers and internal stakeholders.This is an exciting tine to join our innovative team of learning development professionals, who share a passion for delivering innovative and engaging digital learning solutions.DescriptionThe management of facilities, office space, health and safety. This role plays a key part in the general smooth running of our three offices, including (when on site) welcoming visitors, managing vendors and maintenance contacts, planning events, ensuring supplies are in stock and the facilities are clean, orderly and safe.Key Responsibilities

  • Manage all services that Kallidus provide within each facility
  • General management of office facilities and communication with landlords.
  • Manage any maintenance that is required for our offices, ensuring issues are dealt with quickly and cost-effectively
  • Ensure any health and safety policies are up to date along with any other relevant compliance measures for all offices.
  • Ensure Fire Marshalls and First Aiders have up to date training
  • Ordering supplies, furniture, stationery, and consumables and managing all suppliers obtaining best cost-effective pricing
  • Oversee contractors that are used to maintain or provide operational support to the facilities.
  • Organise and manage all company events, this includes end year and Christmas functions
  • Ensuring all offices are secure and have the adequate security measures in place
  • Management of car parking permits and control of car parks.
  • Organise transport and accommodation as needed.
  • Respond to emergency situations that involve the facilities
  • Assist in onboarding process and inductions in terms of health and safety and risk assessments
  • Overall responsibility for ensuring the offices and general areas are kept tidy and clean.
    • Required Skills and Qualifications
  • Ideally 5 years’ experience as an Office or Facilities Manager, preferable in the corporate sector.
  • Ability to effectively engage with suppliers, stakeholders and internal teams
  • Excellent communication, negotiation and relationship building skills.
  • Strong organisational skills and the ability to make things happen.
  • Shows initiative and integrity by building trust and positivity with colleagues and acting with discretion.
  • Excellent IT skills in MS Office applications
  • Ability to embrace change and exchange ideas with colleagues, thinking creatively to solve problems.
  • Can demonstrate commercial awareness and budgeting skills through continuously looking for inefficiencies and sourcing cost-savings.
  • Ability to work as part of a team and co-operates willingly with others, taking and offering support where required.
  • Ideally previous office management and facilities experience
  • Natural team player
  • Used to working at pace and meeting tight deadlines
    • Benefits
  • 25 days to start annual leave, increases with length of service
  • Birthday off as holiday
  • Bonus scheme up to 10% of basic salary
  • Flexible work options
  • Private medical
  • Workplace pension scheme
  • Discounted shopping and other associated perks
  • Continued professional development and training
    • Required skills
  • Facilities Management
  • Health & Safety Legislation
  • Negotiator
  • Office Manager
  • Purchasing

    • Keyskills :
    Facilities Management Health Safety Legislation Negotiat Office Manager Purchasing

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