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Facilities Coordinator

Page Personnel Property & Construction
Job LocationBristol
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Working with the Facilities Management Team to assist with the planning and co-ordination of all activities regarding the administration and supervision of a number of hard and soft facilities service contracts across a managed portfolio of commercial property UK wide. Technical and service support to the Helpdesk, contract administration, service delivery and premises legislative compliance within the Facilities Management team based at the Bristol office.Client DetailsOur client are a well established Real Estate and Property Management business who operate across the UK.DescriptionThe Facilities Coordinator will be based in Bristol and responsible for:

  • Operating and supporting the FM Helpdesk Function to liaise with tenants, clients and contractors over the progress of works and services.
  • Maintaining the department CAFM systems
  • Procurement, Administration and Supervision of Facilities Service Contracts
  • Assisting and chairing Contractor Meetings
  • Administering and reporting on Key Performance Indicators both internally and externally
  • Ensure Premises legislative compliance obligations are met (Health & Safety and Environmental)
  • Supply Chain administration
  • Undertaking and reporting inspections of managed property
  • Financial administration of FM contracts
  • Assisting with the administrative support of the property management function
  • Quality Assurance Compliance
  • Answer all unattended telephones within the department, deal with minor queries, take messages and log information as appropriate
  • Ensure relevant departmental records are maintained and up to date
    • ProfileThe Facilities Coordinator will have:
  • Proven track record working a Helpdesk along with coordinating FM contracts supporting a Facilities Manager
  • Strong service and customer services ethic
  • Excellent IT skills mainly Word, Excel, Outlook
  • Good communication and inter-personal skills
  • Methodical approach with attention to detail
  • Numerate with basic understanding of Accountancy/Invoicing
  • Familiarity with CAFM systems
  • Technically competent although not necessarily technically qualified
  • Full UK Driving Licence required to assist in site visits
    • Job OfferThe Facilities Coordinator is offering:A Fantastic working environment/culture with an established & stable businessWorking hours are 9 - 5:30pm Monday to Friday (Some Flexibility), Able to work from homeCompetitive annual salary, holiday allowance and pension.Bristol based office Required skills
  • Catering
  • Cleaning
  • Compliance
  • IOSH
  • Maintenance
  • NEBOSH
  • Security
  • CAFM
  • H&S
  • Health and Safety
  • helpdesk
  • hard services
  • soft services
  • Facilities assistant
  • facilities Coordination

    • Keyskills :
    Catering Cleaning Compliance IOSH Maintenance NEBOSH Security CAFM HS Health and Safety helpdesk hard services soft services Facilities assistant facilities Codination

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