Events & Communications Coordinator

Job Description

#Care to join usWe are looking for Events & Communications Coordinator to join our friendly and welcoming team here at Hft (for a fixed term for 6 months). This is your chance to make a real difference to peoples lives.Location: Central Support ServicesSalary / hourly rate: £34,700.67Employment type: Full TimeHours per week: 37.5Contract: Fixed term for 6 monthsClosing date: 04/07/2022Interview date: 08/07/2022What will you be doingMain purpose of Role:To play a pivotal role in the planning and delivery of our 60th anniversary celebrations, including: Overall management and delivery of carefully crafted communications to engage internal, family and external audiences with activities taking place in connection with the celebrations The launch, administration and celebration of our staff awards Coordination of four simultaneous celebration events, to take place across England on 22 November, with an online live link up for other remote audiences.Core Accountabilities or Responsibilities and Success Definition: In collaboration with the Senior Communications Manager (Staff & Families) and the Hft 60 project team, lead on the execution of a comms plan to engage staff, family and external audiences with the, (multiple strand), 60th anniversary celebrations: Delivering engaging content, aligned to key messaging, using a variety of tools (from corporate emails, newsletters and intranet, through to video content) Ensuring that communications are well targeted, taking the needs of the audience into account Ensuring communications activity is measured and evaluated wherever possible Regular attendance at and liaison with the Hft 60 project team Work collaboratively with other members of the internal and external communications teams to support the sharing of content and leads. Act as the strategic lead, in liaison with the Senior Communications Manager (Staff & Families), for the effective and time-bound delivery of our Annual Staff Awards: Managing the effective delivery of the communications plan, to engage audiences and encourage maximum number of nominations Communicating with shortlisted applicants Writing case studies for the shortlisted nominee stories, and chasing for imagery, video and consent, following our strict consent protocols. Preparing videos, presentations, staff award announcement packs and briefings for delivery of announcements at the events. Celebrating the winners stories, in collaboration with the internal and external teams Gaining feedback, evaluating and measuring the success and learning outcomes Coordination of the four, simultaneous Hft 60 celebration events: Working with local event teams to oversee logistical planning including: venue sourcing, budget control, guest lists, invites, dcor, AV and seating requirements Design of collateral to support the events, including displays, presentations and pre-recorded video to support the launch of our new brand and Horizon 2 strategy Implementation and management of a ballot to offer colleagues the chance to attend Coordination of invitations for shortlisted staff award nominees Briefings for event attendees and participants Project management of communications around key business change processes and the implementation of new systems. Develop collaborative working relationships with key stakeholders, including members of the Hft 60 project team, members of the internal and external comms teams, the Executive Board, Trustees, Regional Directors, families and more. Provide additional support for the internal communications team in the delivery of reactive and project related communications requests. Alongside other members of the team act as a custodian and ambassador for the Hft brand. All other duties to support the team, as required by the role.Other Adhere to and maintain Hfts Health and Safety policies, standards and guidelines at all times Carry out a range of duties and undertake any other duties as specified from time to time in accordance with Hft business requirements It is the nature of the work that task responsibilities are in many circumstances unpredictable and varied. All employees are therefore expected to work in a flexible way when the occasion arises in orderWhats in it for youThere are a range of benefits and career development opportunities at Hft. Well give you a comprehensive induction, full training, and support along the way.With Investors in People and Skills for Care accreditation we are committed to investing in you to ensure you have the specialist skills and expertise needed to support people to live the best life possible.We offer Access to the Hft Plus benefits package, which includes a great number of discounts and rewards across shops, restaurants, gym membership and days out; but also an Employee Assistance Programme, with telephone and face-to-face support options. Access to award winning training and developmentHft is one of only four charities to have achieved the Skills for Care Centre of Excellence provider status Annual staff award schemeThe Fusion Awards, and peer recognition through our GEM awards programme 25 days holiday (pro rata for part time staff) A contributory pension scheme & life assurance We ask all our teams to take advantage of the Covid-19 vaccination, which is offered to frontline support workers as a priority group.We strongly encourage all colleagues to remain fully vaccinated as part of our wider infection control procedures. This includes Central Support Services colleagues as they may be required to visit services as part of their work and/or work alongside colleagueswho do.STRICTLY NO AGENCIES PLEASEWe reserve the right to close this vacancy early should we receive sufficient applications.You may also have experience in the following: Communications Coordinator, Digital Marketing Coordinator, Online Marketing, Email Marketing Assistant, Marketing Assistant, PR Coordinator, Marketing Administrator, Marketing Executive, Marketing Co-ordinator,Marketing Assistant, Marketing Coordinator, Marketing Associate, Digital Marketing Executive, etc.Ref: 134 207