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Centre Coordinator

Alexander Mae (Bristol) Ltd
Job LocationBristol
EducationNot Mentioned
Salary27,000 - 29,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Centre Coordinator / £27,000 - £29,000 / Bristol with free on road parkingHours: MondayFriday 3037.5 hours per week between 8am5.30pm (some evenings and weekends)The Company:A superb opportunity exists to join a well-established and award-winning community centre in the heart of Bristol.The Job:As Centre Coordinator you will work on the front desk overseeing the Centre Assistant and at times in the back office. This is a key role with the responsibility to ensure that the centre is well maintained and welcoming, delivers high quality services andfacilities and that there are enough staff to cover all bookings.Day to Day you will be responsible for the following.

  • To manage office administration, equipment, supplies e.g., maintenance of office records, filing, postage, income records and meetings support as required.
  • To deal with all Centre users in a welcoming and friendly manner, treat everyone with respect and follow company policies and procedures.
  • To ensure the efficient, timely and smooth running of the centres bookings and invoicing system and work with the Finance & HR Manager on maintaining payments procedures including debtors control.
  • To line manage a team of 5 / 6 part-time Duty Managers and Centre a Assistant according to HR Policies & Procedures; be responsible for their rota and cover for sick leave as well as regular monthly 121s.
  • To maximise income from bookings by increasing the number of external events and classes hosted at the Centre, working with the Comms and Digital Marketing Officer on advertising spaces and slots available.
  • To ensure the smooth running of meetings, projects and events as required, to include setting up and clearing refreshments, connecting audio visual equipment, moving tables and chairs.
  • When undertaking telephone and reception duties, you will provide information and assistance to people making general enquiries or using the centre and its facilities.
  • To assist the Centre Director and other members of the team with any other relevant activities: including setting up, monitoring and evaluation of projects, organising annual events, fundraising, business development activities, marketing, and sales.
  • To ensure excellent daily communication within the Centre team, volunteers, members, and clients; and that relevant information is passed on.
  • To service Company annual events and Board Meetings eight times a year in the evenings/weekends, this includes timely distribution of papers & professional minute taking.
  • To observe and be aware of Health & Safety Policies and Fire regulations.
  • To work to Health & Safety, GDPR, Safeguarding, Sustainability and equal Opportunities Policies.
  • To understand and contribute to the effective financial management of the Centre.
The Person:Ideally you will enjoy a busy working environment, enjoy multitasking and prioritising your own workload and have had experience of running a busy office / business as well as managing and motivating a small team. You will have strong IT skills, be able towork independently, take responsibility and make decisions. You must be energetic, service focused and be happy to be hand on and proactive and be a great team player.The Salary: £27 - £29,000 The Hours: Monday to Friday The Location: Bristol outskirts with parkingThe Benefits: Holiday pay, free parking etc

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