Administration Assistant

Job Description

This role is supporting an excellent business, who provides schooling and support to vulnerable children across Bristol. It is a diverse Administration Assistant role, supporting all departments, from marketing and recruitment to HR.Client DetailsOur client is a Community Interest Company who provide support and education to vulnerable children and young people, from 6 - 25 across Bristol. They are now looking for an Administration Assistant to join their team in Bristol.DescriptionThe duties and responsibilities of Administration Assistant is -In this role, your primary areas of responsibility will be: Assist with the day to day running of the office including all facilities & premises related matters; Provide administrative support across the different Business Services functions and other areas of the company as required. To include inputting and extracting information from databases; Provide administrative support in relation to recruitment and onboarding of new employees; To collate stationary requests for the Business Support team, ensure that stationary ordered is not surplus to requirements; Respond to all incoming calls and e-mails from generic inboxes; Respond to visitors to LPW House, this includes taking deliveries and preparing the office for external use; Prepare agendas, take notes and distribute them to attendees for meetings, including the Board meetings, and any other meetings that are required; To assist with updating all media, including the website, with updates about events and sessions for children and young people; Record all sickness daily onto in-house systems. If required, communicate with key stakeholders when colleagues are absent; Distribute incoming post to relevant employees/departments; To archive CYPS documents as needed; Create and maintain security procedures for ID badges for all colleagues To carry out the responsibilities of the role in a way which reflects their commitment to safeguarding children in accordance with the Child Protection Policy; Support the CYPS first aid colleagues by ordering supplies they request for first aid kits; Any other duties that may be required from time to time.ProfileThe skills and experience required for this Administration Assistant role are: At least one years experience working in a similar role; Be able to multi-task, prioritise a conflicting work tasks, and perform well under pressure; Possess an ability to take responsibility for, and organise a varied work load effectively; An ability to communicate effectively with internal and external stakeholders; Experience answering inbound telephone calls, greeting visitors and responding to incoming emails; Able to use Microsoft Word and Excel to at least an intermediate level; Willingness to learn how to input into, and extract information from, internally used data systems;Job OfferYou will benefit from the opportunity to give back to and support the community, and a great opportunity to build essential skills. You will also benefit from a salary of £23,000.