Part Time Property Inspections Clerk

Job Description

We have an exciting opportunity for Property Inspections Clerks to join our busy lettings department covering various offices throughout Essex. The successful candidates who fulfil this varied role will spend much of each working day visiting properties to undertake various tasks which include the production of conditioninspections to ensure they remain in good condition, produce reports to evidence and dispatch to the relevant landlord. They have several opportunities available covering Braintree, Billericay, Brentwood and Chelmsford. This company recognise that their staff are a big asset and as such have an extensive rewards system in place to demonstrate our appreciation for the valuable contribution they make to our business. This includes a lucrative salary and benefits package.Over and above the standard holiday allocation, every team member also gets their birthday off and their entitlement increases in line with length of service. Furthermore, for every five years served staff enjoy a selection of additional rewards includinga meal out for two, weekends away on us or vouchers of an equivalent value.Duties will include:

• Via bespoke software held on an iPad, compile detailed reports which record the overall condition of a property prior to any tenants moving in.
• Re-visiting the properties midway through an active tenancy to check on the condition, produce a brief report and then dispatch this to the relevant landlord concerned. Discussing with the tenants in occupation any maintenance-based issues that may be evident.
• Where relevant, liaising with our Property Managers to ensure maintenance based issues are resolved.
• If the property is not being maintained to an acceptable condition you will discuss this with the tenants whilst at the property and put a simple plan in place with them to improve the situation.
• Inspecting the property prior to the end of a tenancy to produce a check out’ report which will again record the general condition of the property at that time just prior to the tenants moving out.
• At the end of a tenancy mediate between landlord and tenants regarding any maintenance considered to be beyond fair wear and tear and attempt to agree on a suitable amount of money that the tenants are to contribute to putting things right. Once agreedrelevant funds would be deducted from the initial deposit that the tenants lodged with the Company prior to moving in.
• Where issues are evident at the end of a tenancy, but the landlord and tenants fail to agree on a mutually acceptable compromise, the Property Inspection Clerk prepares all relevant paperwork and sends this to an independent adjudicator who will decidewhat if anything should be deducted from the tenants’ original deposit.

Requirements:

• Previous experience in a similar role within Residential Lettings would be advantageous but not essential, as full training provided to those retaining the other essential skills described below.
• A strong attention to detail when inspecting a property and compiling a report,
• Highly organised and able to manage a busy diary,
• The ability to prioritise urgent tasks and constantly work to pre-defined deadlines,
• Excellent communication skills - face to face, orally and electronically,
• Confident and professional,
• IT proficient - familiar with MS Office, other general packages, Tablets, and other mobile devices,
• Own car and clean driving license

BenefitsIncludes a car allowance and quarterly bonuses.Training:Successful candidates will receive comprehensive training, both initially and thereafter throughout their career. Professional accreditations can also be acquired and Beresfords fund the full cost of the relevant course material.Hours of Work:We will consider applications from people wanting to work either 5, or 4 full days a week, working between 8.30am - 5.30pm. Naturally, for those working 4 days a week the salary, bonuses and holiday entitlement would be adjusted accordingly on a pro-ratabasis.Holidays:21 days plus bank holidays annual entitlement increases in line with length of service.DepartmentLettingsLocationsChelmsford, Billericay, Brentwood, Upminster