Executive Assistant

Job Description

Executive AssistantLocation: BrentfordPay Rate up to £23 per hour (PAYE) Duration of contract: ASAP - 29.01.2021Our Global Pharmaceutical Client, a top 100 FTSE company, is looking for an Executive Assistant to support the Global Head of Consumer and Business Insights and Analytics. It encompasses all Executive Assistant responsibilities and has an extended accountability for organisational operational requirements.Key Responsibilities:* Meeting Organisation and Diary Management across time zones, including agenda management, pre-work / pre-reading organisation, anticipation of preparation time. * Ensure leader is fully equipped for each meeting to be the most productive.* Ensure all technical requirements are in place and working. Resolve as necessary.* Become sufficiently acquainted with work and stakeholders to effectively be able to manage multiple priorities and requests.* Take minutes of meetings.* Capture all action steps, summarise and follow up prior to next meeting / deadlines.* Ensure all regular meetings are in the diary. Following up on requirements should these be shifted for any reason.* Keeping track of LT holidays.* Handling interactions with senior stakeholders on behalf of manager* Working with other EAs to ensure best practice applied* Schedule all travel. Ensure travel packs are ready with all details included.* Ensure long term travel calendar is in place and avoid clashes.* Consider most healthy options for travel- sufficient time between flights.* Complete expenses in a timely manner. Ensure full compliance.* Support approvals requested from LT - ensuring timely review and approval* Create / maintain departmental knowledge base: contacts; preferred hotels; meeting spaces; travel etc.* Manage all aspects of event management, partnering with LT as needed. This includes: location, travel, logistics, attendance, agenda, material readiness, technical requirements, team building activities.* Coordinate all updates on budgets and consolidate.* Ensure frequent reviews are in the diary and readiness for review.* Follow up on questions/issues* Pro-actively manage communication requirements to the organisation / stakeholders including: sharing minutes of key meetings as required; following up on adhoc communications that have been highlighted as necessary; pro-actively managing a communications calendar; development of communication template as needed; drafting communications; ensuring timely delivery.* Create adhoc presentations as required.Create project timeline master and ensure up to date for regular review with LT /direct reports.* Ensure project RAG updates are in place in a regular and timely manner. Ensure they are ready for the relevant review meetings. Skills & Experience Required:* Have extensive experience as an Executive PA * Be an exemplary communicator both verbally and in writing.* Be able to take a lead in project and operational matters* Have the confidence to assert oneself * Be flexible and able to work and communicate with different styles * Be proactive in raising issues, recognising needs of management * Be able to proactively offer solutions and options to issues rather than just challenges * Be able to learn new systems quickly and execute efficiently * Have excellent IT skills particularly Word, Excel, PowerPoint * Be able to multi task and have a high capacity level * Have the ability to work with different cultures and in cross functional teams * Have a creative mind set to proactively offer solutions * Have the ability to work well under pressure * Able to deal with constant change * Have a "can-do" mentality * Have attention to detail* Be energetic and passionate about the brand and its products For a confidential discussion on the above role or other similar roles please send your cv / or call Key words: Consumer Healthcare, Pharmaceutical, Admin, Administrative Assistant, GCMS, Contract, MiddlesexGi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom.Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website. Required skills

Admin

Pharmaceutical

PA

Executive Assistant

Contract

Middlesex

Keyskills :
Admin Pharmaceutical PA Executive Assistant Contract Middlesex