Executive Personal Assistant/PA

Job Description

Position: Full-Time Temporary Executive Personal AssistantContract: until 31/03/24Working Hours: Monday to Friday, Office Hours (37 hours per week)Hybrid working: at least 2 days in office in Bootle - this may increase over the duration of the contractHourly Rate: £14.20 per hourWe are currently seeking an experienced, organised and motivated Executive Personal Assistant to the Director of the Divisional Support team within HSE. You must be experienced in diary management and note taking. The successful applicant will be required tocarry out the following duties amongst others:" Schedule, facilitate & provide administrative support for all monthly Senior Leadership meetings. Actively manage meetings by keeping agenda on track ensuring full agenda is covered and meetings are kept timely." Ensure meetings are documented through accurate note taking, key actions are captured and completed to deliver on expected timescale." Issue relevant paperwork/data packs prior to SLT meetings by specified deadline giving stakeholders appropriate time to review." Coordinate diaries for all SLT meetings sending updates on changes in good time." Ensure stakeholders are actively reviewing actions required prior to meetings, and providing relevant data/paperwork by specified deadline." Liaise with internal and external customers to ensure Directors time is used efficiently.Requirements:" Minimum qualifications: Five GCSEs at Grade C or above (including English Language or equivalent), NVQ Business Administration Level 2, or relevant clerical experience." Strong administrative skills with proficiency in Microsoft Office." Excellent communication skills, both written and verbal." Diary Management and note taking experienceApplication Process:To apply for this position, please complete our online registration form by clicking the following link: https://registrations.brookstreet .co.uk/public-sector-registration.aspx Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks forthe past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and ableto discover their personal best.Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our GuaranteedInterview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.Should you identify as a candidate with a disability or a veteran, we encourage you to reach out to us via email at , providing the roles navigation link and your qualifications. We are committed to engaging with you.Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Keyskills :
administrationpersonal assistantnote takingdiary managementpublic sector