Personal Assistant to Executive Board Permanent

Job Description

Job Title: PA to Executive BoardSalary: £30,232 - £34,944 DOE Hours: 9am - 5pm Mon Friday (Full time)Location: Bolton (Office based)Permanent contractThis exciting opportunity has become available to work within one of the largest private health care surgery providers within the UK and as such they have a rapidly growing team for you to join today! My client has more than 1,600 employees across 46 hospitals,with their Head Office located in the heart of Bolton. My client is looking for a highly experienced Personal Assistant to going their growing team on a full time permanent contract. Role and Responsibilities:

• Proactive Diary management & organisation for clinical, non-clinical and personal appointments.
• Proactively managing incoming mail and email to ensure effective and prompt responses on behalf of Executives to effectively resolve queries.
• Be part of a PA peer group to the Executive Board which may include deputising for the EA if required and sharing tasks/workload from other PAs if deadlines are to be met.
• Attend monthly PA work planning meeting led by EA to CEO to ensure workloads are discussed.
• Fielding phone calls and dealing with them autonomously.
• Effective time management to ensure work is prioritised across the Executive Board.
• Creating and or formatting presentations for meetings as required by the Executive Board.
• Creating logs, keeping folders tidy and ensuring an organised and consistent working structure.
• Arranging travel & accommodation along with producing detailed itineraries.
• Arranging events including planning & booking meeting rooms.
• Working collaboratively with stakeholders to ensure specific duties are completed and relationships are maintained.
• Undertaking projects as directed by the EA to CEO in line with priorities and business needs.
• Travel to other hospitals as & when required.
• Supporting other members of the hospital team when requested to do so by the EA to CEO or Executive Board.
• Attend meetings to minute take & follow up actions in a timely manner.
• Produce respective Executive Board Members Board reports.
• Formatting graphics and footage for online use
• Recording using camera, lighting, and audio equipment.Skills & Experience Must Haves:
• Previous PA/EA experience.
• The ability to work proactively and independently.
• High level organisational and planning skills.
• High level knowledge of Microsoft office including Outlook, Excel, PowerPoint, Word, Share-Point and Teams.
• Good communication skills.
• Note taking or shorthand skills.
• Typing and dictation skills.
• Presentable & professional.
• Flexible and willing to travel to other sites.
• Clean driving license.
• Discrete, reliable, and trustworthy.
• Excellent attention to detail.
• Ability to work under pressure while remaining calm and to tight deadlines.
• Strong understanding of confidentiality.
• Ability to prioritise work across the Executive Board to ensure the work is completed in a timely manner meeting deadlines.
• Able to work collaboratively within the Executive Board PA peer group.

Benefits:

• Annual pay reviews and increases
• 37.5 hours a week, 9am-5pm with some flexibility needed
• 28 days holiday (including bank holidays)
• Length of Service Rewards
• Recommend a Friend Scheme (£350 reward for both you and your friend)
• Free Quarterly Snacks bought by the Company
• Free Annual Flu Vaccination
• Paid DBS certificate,
• Continuous Training and Development Programme
• Annual Pay Reviews
• Employee Assistance Programme (EAP)
• Company Events - Christmas & Summer works events ….and much more!

Apply Today!CPProfessionalThe Recruitment Co. is an equal opportunities employer and were committed to diversity and inclusion in the workplace.

Keyskills :
AdminAdministrativeCoordinatorAssistantPersonal AssistantSecretaryAdministratorMedical SecretaryExecutiveAssociateExecutive SecretaryExecutive Administrative AssistantExecutive CoordinatorAsstExcuitve Assistant