URGENT RECEPTION/ADMIN TEMP

Job Description

TEMP TEMP TEMP TEMPB18 JEWELLERY QUARTERSF Group are looking to recruit support for a firm of commercial property managers in Birmingham. They have a large portfolio of properties. This is a temp role paying £10ph Your role will be to co-ordinate the running of a large Business Centre in the Jewellery Quarter in conjunction with the Business Centre Manager. The candidate will be working alongside the Business Centre Manager to provide reception, telephone answering andgeneral secretarial/administration services to our Tenants. They will be responsible for the general management and facilitation of the Business Centre, ensuring it is kept in excellent condition. This is a varied and challenging role involving direct daily contact with our Tenants. KEY DUTIES: - Looking after a busy front of house reception and meet/greet Tenants visitors. - Operate a telephone switchboard answering calls on behalf of Tenants. - Provide secretarial/administration services to Tenants where agreed. - Sort and distribute incoming post, provide a franking service and arrange daily postal collection services. - Liaise with Tenants on a daily basis to develop good working relationships. - Undertake regular inspections of the Business Centre, to ensure it is in excellent condition. - To be responsible for the security of the Centre, ensuring mag locks engage. - Monitoring external contractors to ensure performance of their duties. - Maintain bureau records to enable re-charging of monthly invoices for services provided. - Amalgamating bureau records and issuing invoices to Tenants in liaison with Head Office. - Assist with the collection of rent arrears in conjunction with Head Office. - Manage the meeting room to ensure bookings are taken and tea and coffee is available. - Management of the Centres car park to enable spaces to be available for paying Tenants. - Arrange and undertake viewings and provide feedback to the Lettings Manager. - Ensuring that the offices are presented in a professional manner ready for viewings. - Liaise with Building Surveyors to ensure any repairs are completed quickly. - Manage and maintain an external computer program to enable additional services to be re-charged to Tenants. - Patch phone lines in comms room as necessary. - Arrange with external providers new telephone lines, additional services, fax lines and additional ports. - Well presented and able to project a professional image to our Tenants. - Good negotiation skills. - Able to work as part of a small team. - Good all round administrative skills and record keeping. - Excellent IT skills to include Excel/Word/Outlook. - Good English literacy and numeracy skills. - Strong organisational skills with attention to detail. - Able to work on their own conscientiously and under pressure. - Honesty, reliability and intergrity. Mon - Fri 8.30am - 5.30pm with 1 hour for lunch. If this is of interest please call Nikki on or apply via the website.