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Site Coordinator - Birmingham

Ingeus
Job LocationBirmingham
EducationNot Mentioned
Salary21,255 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Site CoordinatorSalary Starting at £21,255 per annumAs the Site Coordinator, you will be responsible for:General Office

  • Accountable for driving visitor experience, providing a warm and friendly welcome.
  • Answering the telephone and accurately recording messages ensuring that they are relayed in a timely manner.
  • Ensure there is sufficient meeting space for internal staff and external visitors.
  • Responsible for the maintenance and booking of all meeting rooms and associated equipment within the office (e.g. Projectors, screens, flipcharts)
  • Organise catering requirements for meetings as required.
  • Responsible for ensuring that the office tidiness standards are maintained including the staff kitchen and meeting rooms.
  • Responsible for ordering and maintaining an appropriate stock of stationery for the office.
  • Responsible for the maintenance of all office equipment and liaising with suppliers to ensure timely resolution of problems.
  • Support with the tracking and reporting of Fire Marshalls, First Aiders and Evac Chair Training on site, organising training, where required.
  • Responsible for preparing office communications and updating staff notice boards.
  • Maintain a positive working relationship with the facilities team and reporting and arranging solutions for office IT and Facilities issues.
  • Distribute all incoming mail to relevant staff and departments within a timely manner.
  • Responsible for maintaining the franking machine and franking all outgoing mail.
  • Arrange local and international couriers as requested by staff.
  • Support in gathering participant feedback on the service provided to them.
As our Site Coordinator, you will have:
  • Previous front of house receptionist or host experience in a busy professional environment.
  • A strong communicator with the ability to communicate at all levels.
  • Excellent organisation, time management and IT skills including MS Office.
  • Experience of coordinating events, both internal and external, including logistics and coordination of the event.
  • Relationship management with internal and external stakeholders
  • Customer service experience
  • Data analysis and the preparation of excel spreadsheets to outline data trends.
  • Ability to work under pressure in a busy environment.
  • Good level of literacy and numeracy.
  • Attention to detail.
  • Ability to create and maintain accurate electronic and paper records.
BenefitsAs an Ingeus employee, you will have access to a range of benefits including:
  • 25 days annual leave plus bank holidays
  • Life insurance
  • Private medical care
  • Company pension
  • Online discount shopping
  • Additional leave for personal development and community volunteering
  • The opportunity to buy extra perks such as extra annual leave, critical illness cover, dental insurance, discounted gym membership, wellbeing services and more.
About usPart of international human services provider, APM Group, Ingeus is all about people and our mission is to enable better lives. We specialise in creating and delivering employment, health, justice, and youth services. Every day our teams across the UK helppeople improve their employment, skills, and wellbeing. Were purpose-led, passionate and proud to work with our colleagues, customers and communities to drive social change.At Ingeus, we value diversity and inclusion, we promote equality of opportunity in all aspects of employment and actively encourage applications from all parts of the community regardless of gender, ethnicity, disability, sexual orientation or background.Our culture is built on the principle of treating everyone with dignity, ensuring that every individual is comfortable, confident and recognised for the value of their contributions.

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