Senior Administrator

Job Description

National Highways currently has an exciting opportunity to join the General Counsel Directorate as a Senior Administrator based in Birmingham.Your new roleYou will be experienced in all aspects of administration and good governance and play a pivotal role in supporting the Company Secretariat and the companys senior leadership team. You will support the company secretarial team, be able to work independentlyand pro-actively. Good communication and interpersonal skills are essential as is attention to detail.The role is open to all who meet the basic requirements. However, it is felt it would be particularly suited to someone who has a solid background in administration and dealing with people at the highest level. This is an excellent opportunity to work fora busy team in a large organisation that values a good work life balance.What youll be leading on

• Providing general administrative support to the company secretarial team.
• Providing administrative support to enable the smooth running of Board, Board committees and Executive committee meetings, including the collation and timely distribution of meeting papers, booking rooms, organising lunches, diary management.
• Preparing meeting packs using Board management software, Diligent.
• Supporting the Company Secretarial Team with formulating agendas for various committees, helping maintain the committee action trackers and expediting meetings papers for these meetings.
• Supporting the Company Secretary and Assistant Company Secretary with the annual Board Effectiveness review.
• Preparing the draft annual corporate calendar for timetabling Board and Committee meetings.
• Providing administrative support for the company policies, policy owners register, managed by the Company Secretarial Team, including the Execution of Documents policy, the Conflicts of Interest policy, and Gifts and Hospitality policy.
• Providing administrative support on other ad hoc matters such as financial administration (payment of invoices/completing documentation).
• Promoting safe systems of work and compliance whilst helping to improve health, safety, and wellbeing.
• Good knowledge of MS 365, including MS Teams, Excel, and Word. Experience in Diligent would be helpful but not essential as training will be given.

To be successful

• A proven track record in providing solid administrative skills and the ability to work pro-actively.
• Good communication/interpersonal skills and the ability to work well with people at all levels of the business, particularly the senior leadership team.
• Ability to influence stakeholders at a range of levels, and to work under pressure.
• Integrity and discretion when handling confidential information.
• Good analytical skills and an ability to manipulate data effectively and efficiently to support the department.
• An ability to handle tasks and prioritise your own workload in line with the needs of the department and business.
• An eye for detail with a high degree of accuracy.
• A willingness to pick up other tasks from the team as and when the need arises.

A bit about usThe General Counsel Directorate encompasses the companys Legal Team and Company Secretariat. The successful candidate will work in the Company Secretariat, a busy team that provides support to the Companys Board, Board committees and Executive committeeon a wide range of issues. The team is responsible for ensuring that the Companys corporate governance framework and culture meet good practice expectations and complies with relevant statutory and corporate governance obligations. The team works closelywith colleagues from across the business, including at a senior level and with external stakeholders.Our benefits package

• Our total reward package includes basic salary, the potential for a performance related bonus
• Contributory pension scheme with employer contribution of up to 10%
• Annual Leave starting at 26 days (plus Bank Holidays) rising by 1 day each year up to 31 days (plus Bank Holidays)
• Flexible hours and blended working between base location/home
• Life assurance of 4 times annual salary
• Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders. Plus access to a wellbeing app to enhance your self-care 24/7, Occupational health service and flu vaccines
• A cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel
• Significant investment in your career development, through learning and development, talent management, coaching, mentoring and on job experience

And we are

• Family friendly with enhanced maternity leave and pay, paternity leave (15 days), shared parental leave, adoption leave. Plus access to financial support for holiday play schemes and paid special leave (up to 5 days pa), eg for caring responsibilities
• Money friendly with access to a discounts platform including over 3000 discounts for supermarkets, eating out, leisure, holidays. Alongside a financial wellbeing programme
• Community friendly - offering paid leave to volunteer, 3 days basic/year plus an extra 3 days to support the national Covid effort

If you are successful, it is key to know all offers of employment are subject to satisfactory completion of our pre-employment checks which include:

• Right to work check
• 3 year employment history references
• DBS criminal record check
• Social media and adverse journalism check
• Driving licence check (if applicable)
• Fit to work questionnaire (for all), followed by a medical check (if applicable)

And finallyWe reserve the right to close before the advertisement expires