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Sales Administrator/PA to Sales Director

Talent Finder
Job LocationBirmingham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Sales Administrator/PA to Sales DirectorAn exciting position has become available for a full time Sales Administrator/PA to Sales Director to join a friendly team based in Birmingham. The successful candidate will earn a competitive salary. The purpose of the role being to execute all new jobs to the point when the job becomes live and is passed to the Co-ordinator.Role Requirements

  • Have excellent attention to detail and work to a high level of accuracy
  • Must have full driving license and their own vehicle
  • Have excellent communication skills
  • The ability to work confidentiality and with discretion
  • A high level of English (verbal & written)
  • Excellent Knowledge of Microsoft Office (Excel/Word/Outlook/PowerPoint)
    • Role Responsibilities (not limited to)
  • To input the brief on to the SAP system
  • To ensure all relevant information is included in the file, i.e. working drawings, budget, electrical layout, rental or purchase, carpet required and photographs, a copy of all clients likes & dislikes into the file. All information is required to start the project
  • To book the scheme into Design and arrange for presentation
  • To ensure a copy of all clients likes and dislikes are up to date and, in each job,
  • To pass the file through to budgeting
  • To pass scheme to design.
  • To make a note in the electronic diary of the dates for presentation.
  • Sales Administrator to chase designers to show salesperson the scheme as it is pulled and again once it is finished
  • Sales Administration responsibility to co-ordinate design and sales departments
  • Basic checking of the finished Design Boards: Job no., Company name; site and Plot no. correct spelling and accuracy
  • To ensure the scheme is quoted and to liaise with the salesperson in the case of a scheme being over budget. File in awaiting confirmation drawer.
  • To regularly update the likes and dislikes of the client on to the computer
  • To weekly update the SAP WIP report
  • To retrieve the job and rebook into the design studio.
  • Type a contact report on to the system and save a copy in job file.
  • Send the changes out to the client by courier unless otherwise instructed by the salesperson
  • When appropriate, contact the client to establish status of job and chase acceptances.
  • To telephone the salesperson and communicate acceptance has arrived from the client
  • The Sales Administrator must alert the designer for checking and to ensure there is no hold up in this process
  • To input the acceptance data in to the Syspro system
  • To pass the file to the Sales Co-ordinator without delay.
  • Type up all letters and emails as requested by the salesperson
  • Liaise with your co-ordinator based in Ops re jobs fitting, critiquing and changes, speak to Sales and discuss Sales diary
  • Sort and distribute post and highlight urgent
  • Cover switchboard
  • Make teas/coffees for meetings and arrange lunch for any visitors as and when required
  • Update manual and online diaries
  • Take minutes from the Sales Meetings and organise Agenda
  • Distribute minutes and ensure points are actioned
  • Congestion charging
  • Manage holiday forms for Sales Department
  • Manage Expenses and Fuel Expenditure
  • Update SAP WIP Lists weekly
  • Monthly lost job reports
  • Booking Accommodation
  • Organising trips and accommodation
  • General PA duties
    • Company Established in 2009, our client evolved from a rich heritage and legacy created 30 years earlier.The company is a specialist interior design company offering a bespoke service to Property Developers throughout the UK, providing show homes, marketing suites, concierge and communal areas, retirement living and exclusive interiors for private client’s own homes.Why should you apply
  • To join a fantastic company with a rich heritage
  • To become part of a great team
  • To showcase your knowledge and skill set
    • If you’re the ideal candidate our client is looking for, please send your CV by clicking the APPLY buttonKeywords: Sales Administrator, PA, SAP System, Sales, Sales Team, Interior Design, Clerical, Admin, Assistant, Personal Assistant

    APPLY NOW

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