Safety First Administrator - Birmingham

Job Description

Purpose of the RoleProvide administrative support to the Safety First Manager and Security/Emergency Planning Manager ensuring that all Safety First & Safety+ principles are applied and that the client is given relevant information to assist them in managing their assets.Key Responsibilities

• Responding to issues in a timely manner and owning through to satisfactory completion by taking responsibility for every query received.
• Escalating issues where necessary in a timely manner and ensuring satisfactory completion.
• Using reporting to highlight problems areas where issues are failing to be resolved.
• Reviewing and conducting initial Health and Safety investigations (desktop)

Health and safety

• Produce statistics for quarterly reports
• Monitor incidents and accidents and update the tracking spreadsheet with those from the incident reporting system (Meridian), producing monthly stats per site. This also includes footfall data
• Update the various trackers in place for client works and requests such as asbestos management, residential management etc and provide pivot tables of information for items not completed
• Review information from the H&S consultants relating to visits completed
• Electronically file any documents as required to ensure they are accessible for all within Savills
• Provide information and statistics for any reporting, meetings or client requests
• Approve low level risk events such as craft workshops, charity bookings, face painters etc. as defined in the event documents
• Take notes and write minutes of meetings
• General admin support to the Safety First Manager and Safety First Co-ordinator
• Use tools on excel to provide visual graphics and a variety of tables to format information into clear informative pages

Security

• Monitor meridian and ensure incidents are categorised correctly
• Organise desk top exercises for manned sites with senate (or other designated consultant)
• Record security actions on trackers
• Provide statistics for monthly and quarterly reporting
• Take notes and write minutes of meetings

Compliance

• Assist the compliance manager on the production, updating of compliance reporting and producing high quality reports on a monthly basis – or as requested by the client
• Following up with sites on reasons why compliance scores are not at 100% and record, assisting with documents if required
• Produce KPI reports as required
• Understand current KPI’s and agree new ones for driving better compliance at managed sites.
• Assist sites with queries regarding H&S consultancy reports and services and ensure actions are correct on datastation

Training and Communications

• Undertake the Savills Pathway on HS & E to gain knowledge and competency in the areas required relevant to your work.
• Contribute towards the H&S newsletter.

Skills, Knowledge and Experience

• Experience of working in a similar role would be desired but not essential.
• Ability to multi-task and use own initiative.
• Good administration skills.
• Good planning and organisational skills.
• Attention to detail.
• Good interpersonal/verbal and written communication skills.
• Energetic and self motivated.
• Pro-active/takes ownership of responsibilities.
• Ability to work well under tight deadlines.
• Friendly and well presented with ability to be client facing
• Have a “Can Do” attitude.

Working Hours -9.00am – 17.30pmThe role is based in our Birmingham Office.Please see our Benefits Booklet for more information.