Programme Support Officer

Job Description

Hours: Full time - 36.5 hours per weekLocation: Hybrid working: office based at Hay Hall, Tyseley, Birmingham with travel across Birmingham and Solihull (+ some remote homeworking)The Active Wellbeing Society are a community benefit society and cooperative, based in Birmingham, working to tackle inequality and promote community wellbeing. Our work with communities cuts across a wide range of policy agendas - from health and socialcare to transport and planning, community cohesion to climate action, jobs and skills to physical activity - and is increasingly recognised nationally as demonstrating best practice in reaching and supporting those from our most disadvantaged communities andachieving significant system and behaviour change.The mission of The Active Wellbeing Society is to Use physical activity, guided by innovation, collaboration and insight, to do the collaborating and development required to create stronger and more resilient communities.Active Communities is a high-profile Sport England programme operating across the health, wellbeing and physical activity economy of Birmingham and Solihull.Introduction to the role : The Programme Support Officer plays a key role in the effective management of the Active Communities Programme that is delivering projects into communities to improve inactive levels of participation. You willbe responsible for providing support across various projects within the programme as well as maintaining a high level of programme governance for the Programme Central Team. You will be responsible for ensuring all related administrative processes are properlyset up and aligned as well as maintaining electronic document management for the programme.The role requires a strong effective communicator both written and orally as the role involves regular communication and collaboration with key internal and external stakeholders. By providing support as well as sharing best practice and learning from otherprojects to enhance the Programme. The successful candidate would be able to utilise their skills from the experiences they have gained to support projects and administrative support to ensure the smooth running and operation of the programme.This role would suit a candidate that has experience of document maintenance/management and possess, strong problem-solving skills with the ability to identify issues and suggest appropriate solutions. A can do attitude and someone who is proactive to inputideas to improve procedures and processes, would allow the successful candidate to thrive in this role.A note from the recruiting manager: This is a pivotal role in the effective management of the programme with the ability of the programme to make a difference in working with the communities who need the most support to become activeand to remove any potential barriers that prevent them for doing this.MAIN DUTIES

1. Ensure the programme governance is well run including scheduling, necessary paperwork, record keeping, minute taking and coordination of all committees.
2. Support the Sponsor Group, Core Group and Local Community Action Networks and any special working groups as necessary.
3. Work closely with and support the Operations Managers, including supporting scheduling, diary management and project support and implementing appropriate processes and procedures to administer the programme effectively.
4. Supporting project management including administering records such as project plans, risk register, procurement schedules, monthly reports and workforce plans.
5. Using excellent communication skills with multiple stakeholders. Ensuring information flows between the multiple and complex network of contributors to the Active Communities Programme.
6. Working with The Active Wellbeing Society Finance Manager to ensure Active Communities fiscal control over programme spend and reconciliation.
7. Work closely with other team members to ensure the effective co-ordination of all projects within the programme work streams.
8. Liaise with the Operations Managers to review and plan work streams, outcomes, priorities and associated budgets.
9. Support all aspects of event planning and the active communities communications email/phone/digital channels.
10. Produce reports, carry out presentations and undertake administrative duties in connection with the post.
11. Carry out all other duties as maybe reasonably assigned from time to time and with the level of this Job Description.
12. Support and adopt the mission, aim and values of The Active Wellbeing Society, throughout your work and behaviours.

SKILLS, KNOWLEDGE & EXPERIENCEPlease visit our company website to view the full advert and person requirements for this post (see link below).APPLICATION DETAILSPlease apply via this link: https://talent.sage.hr/jobs/954a7cc3-09b3-418f-9044-46e7134916a2/ReedImportant note when applying: When shorting listing for this position the recruiting team will be looking to assess your suitability against the Experience & Knowledge and Main Duties listed in our full advert, as a minimum please ensureyou address your experience of the criteria listed on the Application Details section of our full advert (link above)Closing Date: Sunday 1st May 2022 midnightPlease note successful applicants will be required to provide a presentation as part of their interview.Our customers come from all walks of life and so do we, in recruiting for our team we welcome the unique contributions that you can bring. The Active Wellbeing Society is committed to being an equal opportunity employer, we recruit based upon capabilityand all applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation. At The Active WellbeingSociety we are searching for people who share the passion for what we do with different backgrounds, perspectives and experiences, collectively making a difference.

Keyskills :
Administrative SupportCommunication SkillsInterpersonal SkillsMicrosoft ExcelOrganisational Skills