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Production/Office Admin Assistant

Talent Finder
Job LocationBirmingham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Production/Office Admin AssistantAn exciting position has become available for a full-time Production/Office Admin Assistant based in Birmingham. The successful candidate will earn a competitive salary depending on their experience.The ideal candidate will have experience and a calm manner to work in a busy production and sales environment supporting the Production Manager in the smooth running of the Sub-Contract Department as well as performing front line reception duties.Role Requirements

  • GCSE Maths and English or equivalent
  • Good command of spoken and written English
  • Customer care experience in a busy work environment would be beneficial
  • Good IT skills required and a knowledge of Pegasus Opera software would be beneficial
    • Behavioural Profile
  • Honesty
  • Integrity
  • Commitment
  • Flexibility
  • Patience
  • Team player
  • Self -motivated
  • Methodical
  • Able to problem solve and work independently.
    • Role Responsibilities (not limited to)
  • Act as liaison between customers and the Production Manager by phone or email.
  • Manage the production, distribution and filing of all documentation relevant to the sub-contract department work processes including job cards, sample forms, despatch notes and invoices.
  • Ensure the Production Department Diary is maintained updated daily and that work T-Cards are produced for the Production T-Card Planning Board.
  • Aid the Production Manager in the maintenance and updating of the Production T-Card Planning Board.
  • Organise carrier collections when required for despatch of completed work, ensuring work is packed ready for collection.
  • Maintain production spreadsheets
  • Provide any information/data required for weekly Operations Meetings and attend meetings in absence of Production Manager
  • Support the Production Manager in the resolution of Non-Conformances within the department.
  • Support the Production Manager in the maintenance of good Health & Safety practice and housekeeping levels.
  • Provide limited cover for Production Manager when required
  • Maintain the factory stationery levels e.g., Holiday Forms, Absence Forms, Clock Cards etc
  • Maintain all relevant Consumable stock levels.
  • Ensure all details from holiday forms are entered onto the Factory holiday planner.
  • Ensure all completed holiday forms, absence forms and change of personal data forms are given to the Business Administrator.
  • Ensure the clock cards for the previous week are checked and authorised and sent to the main office every Monday morning.
  • Provide Admin support to the Group Operations Manager in the maintenance of all records and documentation for ISO9001 and ISO14001 relevant to the sub-contract department.
  • Monitor all sub-contract consumable stocks and ensure levels are maintained.
  • Support the Production Manager in the purchase process for sub-contract consumables (e.g., slings) including liaison with the Production Manager, suppliers and the accounts department and the production of purchase documentation.
  • Support the Production Manager in the management of maintenance sub-contractor visits.
    • Company Our client operates from ISO 9001 and ISO 14001 accredited multiple sites in Birmingham, West Midlands and Bordon, Hampshire and has over 45 years’ experience in electropolishing and other surface treatment processes and, when taking into consideration the differing requirements from sector to sector, they are able to offer a variety of solutions in cleaning, maintenance and other metal surface treatments.Why should you apply
  • The chance to join a well-established company
  • The opportunity to become part of a hardworking, dedicated team
  • To showcase your knowledge and experience
    • If you’re the ideal candidate our client is looking for, please send your CV by clicking the APPLY buttonKeywords: Production/Office Admin Assistant, Administrative, Administrator, Clerical, Customer, Sub-Contract Department, T-Card Planning

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