Personal Assistant

Job Description

Your new roleNational Highways are currently recruiting for an exciting Personal Assistant role. This position will work to provide support to one or more members of the senior management team (SMT); acting as a focal point of contact and carrying out a range of administrativeduties to support the delivery of business objectives.This position will be based from our Birmingham office, The Cube.What youll be leading on

• Act as first point of contact for the SMT member(s), manage electronic communications, mail and incoming calls; ensuring that these are prioritised, deadlines are considered, and appropriate action is taken as well as undertake ad hoc administrative dutiesas and when required, ensuring accurate, timely delivery and that relevant policies and procedures are followed.
• Manage logistics for the SMT member(s) including management of diary, travel planning and expenses, to ensure effective utilisation of time and value for money.
• Arrange and attend meetings and events ensuring that consideration is given to the most effective and efficient use of time and cost; produce accurate records and maintain and update action logs for all meetings.
• Collate and compose information and prepare standard documents, correspondence, papers and presentations accurately and efficiently, to support the delivery of excellent service standards to internal and / or external customers.
• Quality assure, enter and maintain information on systems and files to ensure that information is up to date, accurate, in the right place and easily accessible, handling department and Company sensitive information with discretion to ensure confidentialityensuring security of papers and liaising with the teams SHARE Information Manager where appropriate.
• Build effective working relationships with colleagues across National Highways and externally, to develop cooperation and contribute to the continuous improvement of services.

To be successful

• Experience of working in an administration or personal assistant role.
• Proven ability to work effectively with others in an office environment or delivering an efficient customer service
• Ability to use office software products to produce and maintain a range of documents and spreadsheets
• Ability to build effective working relationships with colleagues across National Highways at all levels up to SMT levels to support the delivery of excellent service standards.
• Build effective working relationships with contractors and suppliers from administrator up to MD levels to develop cooperation for the fulfilment of all assigned responsibilities and contribute to the continuous improvement of services.

About Us Why you should join usAt National Highways we believe in a connected country. We are passionate about creating a culture where colleagues feel connected, included and enjoy greater wellbeing to achieve this. Were proud that as an organisation we are continually striving to dobetter and actively encourage and support our colleagues to do the same with their careers.So, if you put safety first, take ownership of your work, show passion for what you do, work effectively in a team, and demonstrate integrity in how you do it - then youll be a great fit for our organisation.An informal blended working approach has been adopted for many of our roles across National Highways. We offer many different ways to work flexibly and were open to discuss part-time working, job shares, and flexible start and finish times.Please wait until the interview stage before asking us about flexibility, and we will explore what is possible.Our benefits package

• Our total reward package includes basic salary, the potential for a performance related bonus
• Contributory pension scheme with employer contribution of up to 10%
• Annual Leave starting at 26 days (plus Bank Holidays) rising by 1 day each year up to 31 days (plus Bank Holidays)
• Flexible hours and blended working between base location/home
• Life assurance of 4 times annual salary
• Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders. Plus access to a wellbeing app to enhance your self-care 24/7, Occupational health service and flu vaccines
• A cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel
• Significant investment in your career development, through learning and development, talent management, coaching, mentoring and on job experience

And we are:

• Family friendly with enhanced maternity leave and pay, paternity leave (15 days), shared parental leave, adoption leave. Plus access to financial support for holiday play schemes and paid special leave (up to 5 days pa), eg for caring responsibilities
• Money friendly with access to a discounts platform including over 3000 discounts for supermarkets, eating out, leisure, holidays. Alongside a financial wellbeing programme
• Community friendly - offering paid leave to volunteer, 3 days basic/year plus an extra 3 days to support the national Covid effort

If you are successful, it is key to know all offers of employment are subject to satisfactory completion of our pre-employment checks which include:

• Right to work check
• 3 year employment history references
• DBS criminal record check
• Social media and adverse journalism check
• Driving licence check (if applicable)
• Fit to work questionnaire (for all), followed by a medical check (if applicable)

And finallyAnd finally we reserve the right to close before the advertisement expires