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OfficeAssistant to £33,000Birmingham

Love Success Recruitment
Job LocationBirmingham
EducationNot Mentioned
Salary£31,000 - £33,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Hours - 09.00- 18.00 (moanly office based role) 1 day home workingBased: Birmingham - near New Street Station. Our client, a fast paced, dynamic and leading workplace design consultancy are looking for a multi-skilled administrator who can deliver secretarial & office support to a team of designers, consultants and project managers. This is an exciting time for thisgrowing regional company, and the ideal candidate will thrive in a busy ever changing environment, enjoy spinning plates, and have a hands on and problem solving nature. This will support a team /office of 7 .We are looking for candidates with previous administrative or project support experience, ideally in related sector to D& B. This role requires a clear headed, flexible approach, good organisational abilities together with strong interpersonal skills, afriendly approach and a sense of humour.Please note - this role provides operational and project support in a newly opened studio and will involve travelling to Manchester and London on an adhoc basis ( expenses paid) .Administrative support to the wider projects team:

  • Diary management / scheduling meetings
  • Attending project meetings and taking actions
  • Project support / administration/ updating project plans
  • Be point of contact for clients via telephone and email
  • Assist designers with updating drawing issues sheets and finishes and lighting schedules as required
  • Assisting with PQQs
  • Working with the Project Manager to compile relevant documentation such as project directories, project reports, meeting minutes through to handover files.
  • Assisting the Project Manager with the timely completion and submission of Health & Safety Files incorporating Operation & Maintenance Manuals by liaising with our Project Manager, external com
  • Be the point of contact for site managers on allocated projects, assisting them with any admin requirements.
  • Assisting with any handover requirements including catering orders, client moving in gifts or any other requests from the project team.
General office admin
  • General management of the office; including keeping things tidy, keeping showroom tidy, ordering stationery etc
  • Maintenance of office equipment - coffee machines, printers,
  • Liaising with 3rd party suppliers and building management
  • Co-coordinating desk moves
  • First line IT & AV (Audio Visual) Support for team members, handing any escalations to IT until concluded.
  • Assisting the health and safety team by completing weekly or monthly checklists in the offices.
  • Responsible for organising the upkeep of office facilities.
  • First point of contact for the building management and landlord.
Salary will be dependent upon experience .

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