Office Coordinator

Job Description

Do you love being the main point of contact to initially interact with your clients Have you got experience working in a front of house or receptionist role and looking for the next steps in your career If so, please read on!We are looking for an Office Coordinator with excellent organisational skills to work within a small business HQ in their Birmingham offices. The ideal candidate will have two or more years of experience in a receptionist, front of house or facilities administrationrole and enjoy working in a growing and fast-paced environment. You will be a team player and require a natural ability to handle anything that might come your way.This role will require you to be a strong and reliable support to the Companys operations, maintaining and creating procedures, communication and safety. You will possess strong team skills, and have an excellent opportunity to be part of a highly motivatedand professional team. This is a full-time position in the Birmingham office, working between 8am-6pm on a shift pattern basis, reporting to the Business Support Manager.RESPONSIBILITIES

• Oversee the day-to-day activities of the office. Strive to always maintain Company ethos and standards.
• Be the first point of contact for all staff on office-related matters
• Liaise with building management and act as the primary contact for external providers and vendors to ensure the upkeep of the office.
• Health & Safety, supporting from auditing to organising first aid and fire marshal training for staff.
• Keeping management informed of the performance and progress of office management tasks.
• Stock inventory reporting
• Maintaining office seating plan and employee list.
• Update and communicate relevant office policies.
• Providing a warm and friendly, professional receptionist cover, to meet and greet all visitors to the offices
• Be a team player!
• Tasks might also include administrative support when required including maintaining a filing system, supporting events, planning meetings, handling and chasing invoices, welcoming guests, answering phone calls, mailing and shipping packages, and updatingthe contact database.

What we are looking for!

• 2+ years of office coordination experience
• Great organisational skills, customer service attitude and hands-on mentality
• Strong time-management and multitasking ability
• Enjoys using initiative and planning with an economic mind
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Good business communication and people skills (written and verbal) for building strong relationships
• Engaging personality and optimistic outlook for teamwork
• Enthusiasm to work in a fun, international and fast-paced corporate environment
• Highly motivated, driven and trustworthy with confidential information.
• Strong sense of urgency and service orientation, a partnering mindset, and effective stakeholder management skills.
• Strong organisational and communication skills and the ability to prioritise.
• Someone with confidence who will find and ensure timely resolution of questions and needs, even when facing complexity and uncertainty.

If you feel your experience aligns to some of the above and keen to have a further conversation, apply today!At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.