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Finance Receipting Assistant

Interserve
Job LocationBirmingham
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job purpose We are currently seeking to recruit a Finance Receipting Assistant, to support both the finance and commercial functions to aid the delivery of the Home Office and Ministry of Justice Facilities Management Contracts. The post holder will have extensive experience of providing financial administration support, ideally within the Facilities Management or Maintenance Services sectors and in delivering a high quality customer focused service.Applicants must possess excellent inter-personal skills including the ability to work both independently and collaboratively as they will need to be self motivating and be able to communicate with a wide range of system users and teams delivering a wide and varied range of services. Responsibilities

  • Validating and receipting Proof of Delivery Notes and Service Sheets proactively to maintain a high first time match rate against supplier invoices
  • Technical and astute verification of data associated to the receipting process which includes the review of rates, work orders, and purchase orders, as well as making any necessary amendments to ensure a match is possible
  • Administration support to the finance team which will include proactively monitoring and chasing of PODs for materials, subcontract, plant & equipment orders.
  • Close Interaction with internal and external stakeholders to ensure process is supported.
  • Supplier invoice query management. Including price variances and quantity issues.
  • Document Collation and Control
    • Knowledge Skills & Experience
  • Commercial understanding
  • Professional communication via telephone and emails
  • Time Management
  • The capacity to think ahead, plan and prioritise own workload.
  • The ability to work under pressure and meet deadlines.
  • The ability to work as part of a forward thinking and proactive team.
  • The ability to build professional working relationships with internal/external stakeholders.
  • Work safely in accordance with the company’s current health and safety policy and procedures.
  • A positive approach, with the determination to succeed
    • Person
  • Previous experience of Accounts Payable Processes, particularly receipting
  • FM Industry specific knowledge.
  • Previous experience of Maximo
  • Security Clearance, Counter Terrorism Check
  • Able to travel to our Head Office in Birmingham 2-3 days per week (Post Covid-19)
    • You will also be asked to undertake projects and any other duties, which reasonably fall within the scope of the position, and you will also need to demonstrate capacity to develop within the role and take responsibility for driving own professional development.

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