Document Controller

Job Description

Who We AreFounded in 1992 and with over 250 employees, Galliard Homes is Londons largest privately owned property development and management group overseeing residential, hospitality, mixed-use, and commercial projects across London, the Home Counties, and the Midlands.Galliard has a £4 billion portfolio of over 6,000 homes and 714,088 square feet of commercial developments under construction.With an impressive portfolio of award-winning developments, we are proud to be considered as Londons leading property developer.The PositionWe are currently looking to recruit a Document Controller to join our established construction department in Birmingham. This position will be contributing to our Lower Essex Street scheme in Birmingham, which consists of 628-units comprising of an 8-storey,12-storey, and 27-storey blocks. In addition to working closely with our Design Coordination team and external design consultants, the Document Controller will collaborate with the entire site team to ensure information is kept up to date and is distributedcorrectly.Responsibilities below:

• Administer the Drawn / Drawing / Reports / Tracker information on the Document Management System and iDrive.
• Assisting in preparation of site instructions / RFI / Technical Submission trackers and recording of these issues. Assist in Issuing Buying and Procurement with information packages for quantifying/tendering / purchasing of equipment for site.
• Provide admin support for the site staff including purchasing stationery and printing materials, printing & distribution of reports, minutes, and file notes. Ensuring RAMS and Risk evaluations have been done by the Design Team and are filed.
• Report to the Design Manager any risks, slippages in the issuing of information against programme, and lack of coordination on the drawing and specification received from the design team and D&B subcontractors.
• Assist in the liaising with M&E Design Coordinator to ensure coordination of M&E information and distribution of the information on site.
• Assist in the issuing of information drawings and packages with subcontractors and consultants and assist in maintaining an issue register for all information distributed by the design team.
• Attend site and design team meetings to ensure the information required by site is delivered, ensuring you are actively maintaining the drawing and specification received register on site from design team, consultants, and subcontractors.
• Assist in preparation of O&Ms and handover documents: - ensure record documents are received and filed for the administration staff to issue at handover of the buildings.

The PersonThe ideal candidate must have previous construction site administration experience. Previous experience working closely with a Design Coordination team would be beneficial for this role but not essential.The successful candidate will demonstrate the following:Essential:

• Experience within the construction industry working as a Document Controller or similar.
• Excellent written and verbal communication skills.
• Able to work autonomously.
• Professional honesty and integrity in dealing with colleagues, suppliers, and customers.
• Team player willing to adapt in a challenging environment.
• Strong time management and organisational skills.
• Ability to work and multi-task in a fast paced, dynamic environment.

Desirable:

• Previous experience working closely with a Design Coordination team on site.
• Previous experience using Aconex.

The BenefitsAs a family-owned business, we want everyone to feel at home from day one. In return for commitment, loyalty, and hard work, we offer benefits ranging from:

• 24 days holiday plus bank holidays
• Life assurance
• Private health care
• Matching contribution pension scheme
• Discretionary salary and bonus review
• Employee assistance programme
• Discounted gym memberships
• Discount portal
• Volunteering opportunities
• Sponsorship of professional qualifications and accreditations