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| Job Location | Birmingham |
| Education | Not Mentioned |
| Salary | £12.63 per hour |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Temporary , full-time |
1. Maintain efficient administrative systems to support team activities.2. Maintain electronic and hard copy records and filing systems and retrieve documentsand information as needed.3. Co-ordinate and maintain records, including inputting data using a variety of differentsoftware such as spreadsheets and databases.4. Understand relevant University processes and regulations such as those for submittingtimesheets, claiming expenses, raising purchase orders etc and carry out administrationassociated with such processes.5. Prepare and modify documents including correspondence, reports, drafts, memos andemails6. Schedule and co-ordinate meetings, appointments, attendance at events and training.7. Make bookings for travel and other arrangements when necessary.8. Provide support for a range of formal and informal meetings, produce agendas, andcirculate papers in a timely manner.9. Take notes or minutes of meetings; record, compile transcribe and distribute minutes,action points or other notes. This will include formal meetings.10. Maintain electronic and hard copy records and filing systems and retrieve documentsand information as needed.11. Co-ordinate and maintain records, including inputting data using a variety of differentsoftware such as spreadsheets and databases.12. Maintain team and department calendars including providing invitations and remindersfor events.13. Provide administrative support including:a. Answer, screen and transfer incoming telephone calls. Where appropriateprovide a response. Alternatively ensure callers are directed to appropriatecolleagues. Where appropriate follow up incoming queries to ensure they havebeen responded to.b. Photocopying, fax, mailingc. Open, sort and distribute incoming correspondenced. Maintain office supplies such as stationerye. Receive and direct visitors14. Respond to routine enquiries in person, by telephone, email or correspondence. Refermore complex or detailed queries to appropriate colleagues.15. Respond to requests for information and data.
Keyskills :
Admin