Onboarding Administrator

Job Description

Job Description Summary:Becoming an On-Boarding Administrator with CapitaHRSolutions in partnership with Kings College Hospital.You will play a pivotal role in pro-activerecruitment administrationsupport and querymanagement.**This position does not offer hybrid-homeworking and will be full time, officebased at Kings College hospital**Job Summary:The postholderwill provide system and administrative support within the On-boarding Centre and the widerRecruitment Administrationteam as required.The postholderwill be expected to act independently ensuring that daily tasks and ongoing workloadsare prioritised and completed in agreed timeframes.The postholderwill have access to more experienced staff for reference but will also be expected to use their own initiative and keep their line manager and seniorcolleaguesinformed.The postholderwill follow the policies and procedures for the department.This is a role with lots of variety and ad hoc demands and therefore the postholderwill be expected to develop excellent time management and planning skills.KEY RESPONSIBILITES

• To be first point of contact to the visitors at the on-boarding centre
• Meeting and greeting visitors and clients, ensuring a positive experience
• Deal with telephone and face to face enquiries, initiating action as appropriate
• To check, collect copy and scan paperwork to theRecruitmentteam
• Verifying identification of new hires using identification scanning technology, authenticate DBS and confirm clearance with theRecruitmentteam. Flag any concerns to the Counter-Fraud team
• Work closely with theRecruitmentteam to ensure smooth on-boarding of the new starters
• Cover an on-boarding service at another London site as required
• Undertake general administrative tasks such as filing and photocopying etc
• To support with ad-hoc projects as required

What were looking for:

• Strongadministrationexperience in arecruitmentrelated role.
• Experience of working with an Applicant Tracking system (experience of working with Trac would be beneficial)
• Educated to GCSE (or equivalent) standard
• Experience of working in a customer facing environment.
• Experience working to tight deadlines in a fast-moving environment.
• Excellent attention to detail.
• Experience of multi-tasking and prioritising.
• Excellent communication skills - written and verbal

Desirable skills:

• Experience of working with NHS Agenda for Change terms & conditions
• Experience of working with Trac applicant tracking system

Personal Development

• Actively participate in personal development together with line manager.
• Undertake mandatory training as required.
• Develop a clear understanding of the service and the role. Also, able to provide cover for the main duties ofcolleaguesin the area when necessary.

AboutHRSolutionsCapitaHRSolutions helps employers to maximise the performance of theirHRfunctions from core transactional services, through to complete organisational transformation. We meet theHRservice needs of our clients by listening to the challenges they faceand working with them to create an approach that suits their business, culture and people.From simple transactional services through to organisational transformation, we use a flexible approach to maximise the performance ofHRfunctions and drive greater efficiency for businesses. Join us here and youll be transformingHRoperations aroundthe countryWhats in it for you

• A competitive basic salary
• 23 days holiday (rising to 27) with the opportunity to buy extra leave
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
• Company matched pension, life assurance, a cycle2work scheme, 15 weeks fully paid maternity, adoption and shared parental leave, paternity pay of two weeksand plenty more
• Voluntary benefits designed to suit your lifestylefrom discounts on retail and socialising, to health & wellbeing, travel and technology
• Access to our Employee Network Groups, which represent every strand of diversity and allowcolleaguesto connect and learn from each other on an open, inclusive platform
• At Capita, we believe an open, transparent working environment that encourages ingenuity and collaborationwithcolleagues, customers and clientsis what makes us so effective at what we do.
• As well as a generous basic salary, we also give you 23 days holiday, a discretionary annual bonus, company matched pension scheme and access to a variety of voluntary benefit options. These include a share save scheme, life assurance, holiday buy andmany more designed to suit your own personal lifestyle, such as retail, health & wellbeing and leisure discounts.
• Youll be joining a network of some of the most experienced, innovative and dedicated people in the country - the opportunities to learn new skills, develop in your career and grow and as we grow are almost endless. Our mission is to help you realise yourpotentialwhatever that means to you.
• Dont forget, youre part of a network of 55,000 experienced, innovative and dedicated individuals across multiple disciplines, sectors and countries. There are countless opportunities to learn new skills and develop in your career, and well provide thesupport you need to do just that. Our purpose is to create a better outcome for you.