Bid Operations Assistant, Permanent, C&I

Job Description

Your opportunityDeloitte LLP is a leading professional services firm employing over 19,000 partners and staff across 23 locations in the UK and generating revenues of over £4.5bn a year. The firm has a large Government and Public Services (GPS) practicewith over 2,500 dedicated partners and staff working across central government, health, education, defence, security and justice, local and regional government, not for profit and public transport.Deloittes GPS practice is one of the largest and most experienced providers of professional services to public sector clients in the UK and we are a Strategic Supplier to Government. Because of the regulated nature of procurement in the public sector, thefirm maintains a specialist team, the Public Sector Bid Team (PSBT), to manage and support its public sector bidding activity.The PSBTs objective is to provide a cost-effective means of winning work in a highly competitive marketplace and to contribute to the management of commercial risk. The team also seeks to improve the win rate on public sector bids and assist the practicein achieving its ambitious growth target.Your roleThis role is at the core of our support function for bidding and reporting across Deloittes public sector practice and reports to the Bid Operations Manager.As a Bid Operations Assistant within the PSBT, you will be responsible for:

• Daily receipt, acknowledgement, logging and circulation of tender invitations, including retrieval of supporting information via electronic portals and monitoring action on bids through to win or loss
• Monitoring the teams shared mailbox, responding to opportunity-related queries from the business and forwarding queries to other members of the PSBT
• Circulating award decisions and bid feedback
• Maintaining the master record of tenders, submissions and bid feedback
• Notifying clients of no bid decisions and providing reasons
• Submitting clarification questions, proposals and supporting documents to clients
• Maintaining circulation lists for tender notices/invitations and Deloittes access to electronic portals including registration and access codes
• Participating in and/or driving initiatives aimed at developing or improving bid support services
• Championing our internal bid process and advising the practice on bid related matters
• Participating in educational opportunities and maintaining personal networks

Responsibilities and priorities of the role may change over time according to the workload of the PSBT.Your work, your choiceHow long does impact take How long is a piece of string How many seconds does a solution contain How can we possibly tell After all, impact can be huge or small. Immediate or years in the making. At Deloitte we believe the best impact is the value weadd, not the hours we sit at our desk.We, therefore, carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. If the working pattern you are looking for is not specifically indicated below, we are happy to discuss alternativearrangements.Location: You will be based at our Belfast Office. There will also be the occasional requirement to travel to other Deloitte and client sites in the UKSuggested work pattern: full-timeYour professional experienceEssential

• The ability to work in a fast-paced, high volume environment, where accuracy and attention to detail is essential at all times
• Previous experience undertaking clerical and administrative tasks in a high pressured, deadline focussed environment
• Exceptional focus on quality/accuracy
• Good communication skills and the ability to interact with people at all levels
• Strong interpersonal skills and use of initiative
• Collaborative and strong team player
• Effective organisational skills

Desirable

• An interest in the UK public sector
• Knowledge of public sector procurement and the process of bidding under the UK contracts regulations
• Knowledge of the structure and service models of a professional services firm

Your service line: Enabling Functions At Deloitte, were all about making an impact that matters, together. And nowhere is this moreapparent than among our 2,000 strong Enabling Functions teams. With our combined specialist skills and business partnering expertise, we provide all the essentialstrategy, support and advice our client-facing colleagues need, right across the firm. This enables them to focus all of their efforts on delivering the best service possible to their clients. So not only will you be providing world-class support to our internalclients, youll be making an impact for all the hugely influential organisations Deloitte works with too. Covering all our distinct areas: Human Resources, Clients & Industries, Finance & Legal, Central Business Services, National Quality & Risk Management,Technology & Digital Services, and Real Estate, the opportunities here are vast. And whats more, you can grow your career in whatever direction you choose. Well support you all the way.Personal independenceRegulation and controls are standard practice in our industry and Deloitte is no exception. These controls provide important legal protection for both you and the firm. We are subject to a number of audit regulations, one of which requires that certain colleaguesabide by specific personal independence constraints. This can mean that you and your "Immediate Family Members" are not permitted to hold certain financial interests (shares, funds, bonds etc.) with audit clients of the firm. The recruitment team will providefurther detail as you progress through the recruitment process.For full job description please see our Career Site