Senior Facilities Coordinator

Job Description

SS&C is the largest global investor service provider, servicing more than 55 million investors. Continually investing in global technology and services across the spectrum of distribution channels including: Asset Managers, Financial Advisors, Wealth Managersand large financial institutions such as Banks and Insurers. Investor servicing is offered in many different countries, including the U.S., Canada, U.K., Ireland, Luxembourg, Australia, Hong Kong and Singapore. SS&C also services mutual fund structures inmany other fund domiciles.Global Investor and Distribution Solutions (GIDS) is the business unit offering this role. GIDS delivers global omni-cannel investor servicing, including contact centre, using digital services.About the RoleBased in Essex and working as part of the Property and Commercial Department, this role requires flexibility, hands on approach and a highly organised individual with an interest in pursuing a career in Facilities Management. The role supports the onsiteand wider DST Facilities Management Team to ensure that our Facilities/Health & Safety procedures and standards are met. This is a very busy role covering Essex sites, which requires excellent customer service skills along with a motivated, committed, proactiveand adaptable approach.Your ResponsibilitiesProvide a full range of facilities management services including, but not limited to the areas listed below:

• Building Operations - Work with external contractors to ensure that all aspects of building mechanical and electrical infrastructure is performed as expected, addressing any issues, planned and unplanned, that arise and escalating where required
• Building Audits - Conduct regular building walk rounds and audits to identify areas of the premises that require maintenance, repair or decoration and liaise with the Facilities Manager in arranging to have these works completed. This includes negotiatingand obtaining quotes
• Contractors - Arrange contractors and sub-contractors to conduct works to the buildings, ensuring they carry out their work in a safe and responsible manner
• Health & Safety - Conduct workstation assessments, risk assessments, personal evacuation plans, accident investigation and fire & first aid coordination. Ensure the sites are not in breach of any health and safety legislation
• Business Continuity - Participate in emergency planning for fire and bomb evacuation as well as emergency situations, ensuring that documents in relation to the sites are up to date and relevant
• Security - Work with the security contractor ensuring security is not compromised, updating the security system as and when necessary, including the coordination of new starters and leavers to the business
• Cleaning - Liaise with the cleaning contractor and onsite housekeepers, ensuring the cleanliness of the sites. Conduct a monthly walk round with Contract Manager.
• Catering - Work closely with the catering contractor ensuring all catering equipment is in working order and on initiatives that require to be communicated out to all employees
• Facilities Helpdesk - Logging reactive maintenance tasks on the Facilities Helpdesk
• Procurement - Purchase of office sundries, mechanical & electrical spares and any other sundries in relation to the Property and Commercial business function. This includes obtaining quotes, raising requisitions and receipting on the current finance system
• Space Planning - Update occupancy reports on a regular basis to assist with space planning requirements
• Office Moves (Internal & External) and Capacity Planning - Plan and co-ordinate office moves as and when necessary - this will include weekend and/or evening working
• Car Parking - Administration for employee parking requirements
• Finance - Creating purchase orders and authorising invoices under the Property and Commercial cost codes
• Vendors - Assist reception by liaising with vendors to obtain relevant documentation in order for them to come on site and sell products
• Team Meetings - Attend and participate in various team meetings including the Environmental team

We encourage applications from people of all backgrounds and particularly welcome applications from under-represented groups, to enable us to bring a diversity of perspectives to our thinking and conversation. Its important to us that we striveto have a workforce that is diverse in the widest sense.Background ChecksAll offers of employment at SS&C are subject to background verification checks, including 5-year employment history, proof of eligibility to work in hiring location, proof of address, credit check and criminal record check (where permitted by local law).The accuracy of all information you submit as part of your application is vital and may be used as part of the background checking process should you be successful.