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Receptionist/ Admin Assistant

Kinect Recruitment
Job LocationAberdeen
EducationNot Mentioned
Salary11.75 - 13.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , part-time

Job Description

Receptionist/ Admin AssistantLocation: AberdeenSalary: £11.75ph- £13ph (depending on experience)This is a part time role - 25 hours per week, Monday to Friday 9am- 2pmThe role is 25 hours per week Monday to Friday, working hours are 09.00 - 14.00. They are looking for someone to start w/c 14th February 2022 is currently on-going, notice period would be up to 1 week.The role has been determined as in scope for IR35.The RoleThe main duties will involve looking after the front of house reception with some administration tasks, as required. Although the main tasks are listed below this list should not be viewed as exhaustive and other similar types of tasks may also be requiredas instructed by the Office Manager or the Operation Group Lead.Reception Duties:

  • Greet clients and guests
  • Answer, screen, and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (I.e., pens, forms, and brochures)
  • Look after meeting room suite, including ensure all rooms are set up ready for meetings.
  • Arrange catering for meetings, including making and setting up coffee/teas etc. ordering in lunches and setting lunches up for a specific meeting room at the appropriate time
  • Receive, sort, and distribute daily mail/deliveries
  • Arrange Courier collections as required
  • Order taxis
  • Order stationery
  • Order PPE and control PPE stock
  • Arrange purchase of milk for office use ( and biscuits etc for meeting rooms)
Admin Assistant Duties
  • Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
  • Deal with new supplier requests
  • Organise staff collections /cards
  • Arrange travel and accommodation via the corporate travel company
  • Update CVs to company format
  • Assist with new start inductions
  • CRM tracking
  • Assist with organising Tech Talks
  • Helping support with the clearing out and archiving of old paperwork to help office move to agile status
The individual should be IT competent, work with initiative, pro-active, friendly, and presentableAlthough not essential a first aid qualification would be considered favourable

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