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Administrative Assistant

RSM UK
Job LocationAberdeen
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Overall job purposeTo provide an enthusiastic, effective and efficient administration service and to ensure that internal and external clients receive a quality service in all respects.About the company and departmentRSM UK is part of the international RSM network, RSM UK has over 3,650 partners and staff based in 32 offices across the UK. We are the 7th largest accountancy and business advisory firm nationally and the 6th largest internationally.Our vision is for RSM to be known as a great place to work. We strive to have a credible reputation for supporting and inspiring our people to succeed, achieving this through quality training and development, inspiring leadership, a drive for excellencein all we do, a focus on wellbeing and an authentic culture that is founded on the principle of authentic inclusion.ResponsibilitiesAdministration

  • Support to the Executive Assistant as required
  • Presentations, reports and documents (Microsoft PowerPoint, Word and Excel)
  • Manage diaries, arrange meetings, conferences and team events
  • Printing, binding, scanning and photocopying documents
  • Assist with data input for Client Relationship Management system (CRM)
  • Assist with organising events and conferences
  • Processing client payments via SAGE Pay and banking cheques
  • Travel arrangements for staff
  • Filing and archiving
  • Order stationery and facility items for the office
  • Assist with facilities / maintenance requests as required
Reception Responsibilities
  • Ensure all telephone calls are answered promptly, transferred and handled in respect of callers
  • Greet all visitors into the reception area with utmost professional courtesy and respect
  • Manage meeting room reservations and workspace booking app
  • Set up meeting rooms and restore rooms to standard set up after use
  • Prepare refreshments for meetings and office events, organise external catering as required
  • Support office events as required (may include some early morning and late afternoons with notice)
  • Organise couriers and taxis for clients and staff
  • Manage incoming / outgoing mail requirements for the office
Personal and professional qualitiesEssential:
  • Excellent communications skills
  • Strong team working ability with a positive, enthusiastic attitude
  • Demonstrate experience with MS Word, MS Excel, MS PowerPoint
  • Ability to be discreet and confidential
  • Proactively seeks opportunities and proposes solutions
  • Enthusiasm for client service and delivery
  • Ability to manage multiple tasks simultaneously, meet deadlines and maintain a high quality of work
  • Personal presentation that reflects a professional image and the values of the organisation
Desirable:
  • Flexibility is required and an ability to remain calm under pressure
  • Possess adaptability to manage changing work requirements and varying volumes of work
Diversity and Inclusion at RSMAt RSM, inclusion and diversity are central to our values. We have an authentic focus on intentional inclusion, enabling our people to feel they can bring their whole self to work and ensuring everyone feels supported, respected and confident to make a valuablecontribution.To find out more, please visit our Diversity and Inclusion page on our Careers Website.

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